Beauty From Ashes' Staff Search

POSITION TITLE:  Administrative Assistant/Secretary
REPORTS TO:   Executive Director & Program Manager
LOCATION:  Fort Myers, Florida
HOURS: 30 hours per week


MINIMAL REQUIREMENTS:
• Ability to work in fast paced environment under pressure
• Strong organizational skills with attention to detail
• High standards of excellence in work
• Flexible schedule and ability to work nights, weekends, and travel
• Excellent interpersonal skills
• Exceptional time management skills
• Superior communication skills
• Work well with a team
• Self-motivated and ability to work independently
• Demonstrated commitment to self-improvement
• At least 3 years experience in administrative/personal assistant position
• Extensive experience using fax machines, photocopiers, scanners, and videoconferencing and telephone systems
• Proficient in Microsoft Office and Apple software
• Christ-like servant's attitude
• Commitment to local church

RESPONSIBILITIES:
• High level administrative support to Executive Director and Program Manager
• Performing and coordinating office's administrative activities
• Storing, retrieving, and integrating information for dissemination to staff and clients
• Information and communication management
• Plan and schedule meetings and appointments
• Organize and maintain paper and electronic files
• Disseminate information by using the telephone, mail services, Web sites, and e-mail
• Handle travel and guest arrangements
• Answer phone and take detailed messages
• Volunteer coordination
• Event coordination
• Development and distribution of monthly newsletters and prayer alerts
• Create spreadsheets, compose correspondence, manage databases, and create presentations, reports, and documents using desktop publishing software and digital graphics
• Purchase supplies and maintain donations/product inventory
• Arrange conference calls
• Supervision of other volunteer/clerical staff
• Prepare agendas and make arrangements for meetings of committees and executive boards
• Conduct research and prepare statistical reports
• Writing and editing reports
• Data entry
• Setting appointments
• Manage projects

SALARY RANGE: $8.00 - $10.00 per hour

START DATE:  May 7, 2012

• Candidate will be required to provide a copy of his/her degree and/or high school diploma and work experience must be verified.

• Please send resumes and references to info@beautyfromashes.org. No phone calls please.

ABOUT AGENCY:
Beauty From Ashes Ministries is Florida’s first and only, human trafficking, survivor-led, community service agency. Our mission is to reach, rescue, restore and advocate for victims of commercialized sexual exploitation. Based out of North Fort Myers, in the United Way House, we provide comprehensive and integrated services (medical, mental health, social, and spiritual). Our programs include Awareness, Prevention, Intervention, Restoration, and Advocacy. In collaboration with governmental and nongovernmental agencies, we serve clients locally and nationally. Since 2005, we’ve served over 1000 clients and are a growing faith based organization seeking individuals that desire to develop a career with the ministry.
The administrative assistant/secretarial position is a vital part of the over-all agency. This position entails maintaining the day-to-day operations of the office and events, in a way that allows the executive staff to serve each client with the utmost values, principles, and energy.